We are looking for an experienced Executive Assistant.

Work Location : Trivandrum.

Number of Positions : 1

Job Type: Full-Time

Job Description

The Executive/Personal Assistant (PA) to the Chairman/Managing Director (MD) will provide high-level administrative. support

Key Responsibilities:

Meeting Support & Follow-Up:

• Attend meetings with or on behalf of the chairman and take comprehensive notes.
• Follow up on meeting outcomes and action items to ensure completion.
• Manage documentation of all meeting discussions for future reference.

Calendar & Schedule Management:

• Manage and maintain the Chairman’s calendar, ensuring optimal time management.
• Schedule meetings, appointments, and calls, avoiding scheduling conflicts.
• Provide daily updates and reminders about meetings and commitments.

Documentation & Data Processing:

• Organize and document large amounts of data from discussions with various firms.
• Prepare and format reports, documents, and presentations as required.
• Assist in the preparation of proposals, contracts, and other official documents.

Communication & Coordination:

• Act as the main point of contact between the chairman and internal/external stakeholders.
• Handle incoming communication and correspondences for the chairman.
• Coordinate travel arrangements and logistics for the chairman.

Administrative Support:

• Assist with daily administrative duties and tasks as needed.
• Manage filing systems and ensure proper documentation and archival.
• Perform ad-hoc tasks as assigned by the chairman.

Requirements:

• Bachelor’s degree in commerce or related field.
• MBA is an added advantage.
• Proven experience as a Personal Assistant or Executive Assistant.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to process large amounts of information and data quickly and accurately.
• Discretion and confidentiality in handling sensitive information.
• Proven experience in documentation and proposal preparation.

Preferred Skills:

• Experience in preparing business proposals and presentations.
• Experience with calendar management and scheduling tools.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong problem-solving skills and attention to detail.